cthomas – Events @ John Jay College

EMS Status Conversions – Phase 2

The transition to our new EMS status workflow is happening in three phases; we’re currently in phase 2 as described below: Conversion of statuses for upcoming reservations (COMPLETE) Conversion of statuses for completed reservations in the current fiscal year (IN PROGRESS)...

June 4, 2025

EMS Memos & Announcements Website Updates

NOW LIVE – New EMS Statuses + Billing Workflow

The new statuses are now live in EMS. The new status workflow is below and can be found on the Resources & Documentation page. (click to view full size) Upcoming reservations in EMS have been updated as follows: Confirmed ->...

May 17, 2025

Asana EMS Memos & Announcements

New Process for Pending Invoice Notes

To efficiently track and run reports on invoicing, it’s important that information is up to date in EMS and that it matches CUNYfirst. When an invoice is submitted for review in CUNYfirst, the EMS Reservation ID must be added as...

May 12, 2025

EMS Memos & Announcements

New EMS Status Workflow

As we continue to implement new processes for event management, each aspect of our workflow is being reviewed and updated where necessary. New EMS statuses have been developed; a document detailing those new statuses and their definitions is included below...

May 12, 2025

Website Updates

The Resources & Documentation Page

The Resources & Documentation page serves as a central repository for information related to managing events. All of our forms for clients, workflow and process documents, and guides on how to use our event managements systems are accessible here. The...

May 1, 2025

Website Updates

Website Soft Launch

Welcome to the John Jay Events Website! I’m excited to share this website finally, there’s been a lot of work put into this over the past year. Even though it doesn’t look like much right now, there’s a lot going...

April 30, 2025